(Hybrid/Irvine)

Legal Secretary

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting-edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

The Opportunity

Fisher Phillips is an international labor and employment law firm, hiring an experienced Legal Secretary to support the needs of our Irvine office. With over 600 attorneys in over 40 offices, our range of experience and expertise enables us to bring efficient and practical solutions to today's labor and employment law problems. As a key member of our legal team, the Litigation Secretary plays a vital role in ensuring the smooth and efficient operation of our legal services. Your contributions will directly support our attorneys in delivering exceptional service to our clients, helping us uphold our commitment to excellence in labor and employment law. For more information about the firm, please visit our website at www.fisherphillips.com.

Position Responsibilities

• Document Preparation: Prepare and meticulously format legal documents, including briefs, pleadings, and correspondence, ensuring compliance with court and firm standards.
• Court Filings: File state and federal court filings with precision, both electronically and traditionally, ensuring all documents are submitted correctly and on time.
• Client/Matter Management: Prepare and process new client/matter requests.
• Document Management: Regularly update and maintain client files electronically within the firm's document management system, ensuring all information is current and accessible.
• Docketing: Maintain attorney calendars through Compulaw and Outlook (i.e. scheduling appointments, calendaring due dates, etc.).
• Meeting and Travel Coordination: Arrange meetings and conference calls; may order meals and equipment as requested. Coordinate travel arrangements for assigned attorneys.
• Timekeeping, Billing, and Expense Reimbursements: enter and review timekeeper entries, applying correct litigation codes as necessary, and prepare expense reimbursement requests in a timely manner.
• Vendor Management: Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Overflow and Backup Support: Provide assistance to paralegals, attorneys, and visitors, ensuring smooth operations in the absence of assigned secretaries.

Personal Attributes

This is a hybrid role, requiring a blend of in-office and remote work. The ideal candidate will possess strong adaptability and self-management skills to excel in both environments.

• Adheres to firm and office policies and procedures with a strong understanding.
• Maintains an exceptional customer service attitude at all times, both internally and externally.
• Fosters a collaborative and congenial team environment.
• Demonstrates flexibility and a willingness to assist wherever needed.
• Exhibits a positive and approachable attitude.
• Adapts effectively to workload fluctuations and changing responsibilities.
• Maintains professionalism in high-stress situations.
• Communicates in writing clearly and accurately.
• Exhibits confident and professional verbal communication skills.
• Engages effectively with internal and external clients, including vendors.
• Supports team members and contributes to a positive workplace culture.
• Highly productive with minimal supervision.

Skills and Abilities

• Accurately format documents according to firm standards, including table of contents and authorities.
• Experience with state and federal court filings, both manual and electronic.
• Excellent verbal and written communication skills.
• Respond promptly to attorney and client requests; meet commitments.
• Follow instructions, complete tasks on time, work independently, and be available for overtime as needed.
• Professional: tactful, respectful, and composed under pressure.
• Team player: contribute to a positive team environment and support collective success.
• Proficient in MS Outlook, Word, Excel, PowerPoint, and office equipment; experience with iManage a plus or similar document management systems, CompuLaw, Acrobat, Best Authority and ALN Forms.
• Aderant Expert Time is also a plus.

Minimum Qualifications

• High school diploma or GED required (college degree is preferred, but not required).
• Five years of experience as a legal secretary required; labor and employment experience is preferred, but not required.

What We Provide

Fisher Phillips is committed to attracting the best Professional Staff, we offer competitive salaries and an expansive benefits package deal for our eligible Staff including Performance-based Salary Increases, Affordable Health and Life Insurance with Medical, Dental and Vision coverage, Health Savings Account/Flexible Spending Accounts, Sick Time, Paid Time Off, Paid Holidays, 401(k) and Profit Sharing. Our Firm supports personal wellness and provides a thriving Wellness Program, 24/7 Telehealth Services and Employee Assistance Program. We also offer optional benefits such as Critical Care, Student Loan Refinancing Program, Pet Insurance and more.

No relocation costs. Principals only; no calls please.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

The hourly rate range for this position is $50.92- $55.00 Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.