Administrative Assistant

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

THE OPPORTUNITY

Fisher Phillips is an award-winning international employment and labor law firm seeking a full time Administrative Assistant to support the needs of our Dallas office. Our range of experience and expertise enables us to bring efficient and practical solutions to today's labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com.

In this role, the Administrative Assistant works in a team-oriented environment and is responsible for providing first-class legal/administrative support to the Firm, including attorneys, paralegals, secretaries and other administrative managers and individuals. This individual must make sound judgments handling work and communicating with others including their co-workers. This position requires the individual to implement firm-wide calendaring procedures, determine docket/calendar dates from court documents/correspondence, enter data into docket calendar system and collaborate with other staff in order to provide consistent and quality workflow support to the firm. Flexibility in daily work schedules may be required due to departmental workload requirements. This is an in-office role.

POSITION RESPONSIBILITIES

• Determine docket dates from court documents and correspondence and ensure appropriate entry of data in the docket; ensure court documents are filed internally, electronically and conventionally, as needed.
• Responsible for opening new matters, including conflict requirements, under the firm's policies.
• Collect and scan mail and incoming correspondence; save to firm’s internal system. Prepare labels and correspondence for attorneys and secretaries.
• Miscellaneous office support including preparing attorney expense reports, submitting invoices for reimbursement, and assisting with correspondence as needed. Provide backup support to secretaries with scanning and copy projects as assigned by office manager.
• Prepare mailing and Federal Express shipping labels, track packages to ensure delivery and resolve delivery exception issues with Federal Express.
• Monitor and maintain kitchen supplies, office supplies, printer paper, etc.
• Maintain positive contact with attorneys, staff and clients and observe confidentiality of the docket and firm's clients.
• Other duties as assigned by office manager.

Requirements

• College degree or minimum of 2 years secretarial or administrative experience in a related environment is required.
• Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast-paced environment.
• Ability to work as a productive team member, contributing to the concept of continuous improvement of the office and its service offerings.
• Experience with working in a team-oriented, collaborative environment.
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Proficiency with Microsoft Office software.
• Superior knowledge of the firm’s goals and objectives.

Personal Attributes

• Excellent written, oral, and interpersonal communication skills.
• Highly self-motivated, self-directed and attentive to detail.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Ability to quickly grasp new software, procedures, and processes.
• Able to embrace change and work in a dynamic environment

What We Provide

Fisher Phillips offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.

No relocation costs. Principals only; no calls please.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.