Office Services Specialist

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting-edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

The Opportunity

Fisher Phillips is an international labor and employment law firm, hiring an experienced Legal Secretary to support the needs of our Irvine office. With over 600 attorneys in over 40 offices, our range of experience and expertise enables us to bring efficient and practical solutions to today's labor and employment law problems. As a key member of our legal team, the Office Services Specialist plays a vital role in ensuring the smooth and efficient operation of our legal services. Your contributions will directly support our attorneys in delivering exceptional service to our clients, helping us uphold our commitment to excellence in labor and employment law. For more information about the firm, please visit our website at www.fisherphillips.com.

In this role, the Office Services Specialist will support the operations of the Office Services Department to ensure it aligns with the business objectives of the firm. This position works collaboratively with others in a team-oriented environment.

Position Responsibilities

• Accurately copy, scan, print, bind, and manage documents, including OCR, redacting, and labeling as needed.
• Sort, process, and deliver incoming mail, packages, and faxes.
• Manage intra-office and outgoing mail, including FedEx and UPS.
• Set up and maintain conference rooms for meetings.
• Maintain and distribute office and kitchen supplies.
• Assist in setting up workspaces for new employees.
• Support office events, hospitality, housekeeping, and reception tasks.
• Manage concessions inventory, ordering, and stocking.
• Collaborate on event planning, ensuring catering and concessions needs are met.
• Help maintain a clean and organized office environment.
• Provide front desk support and handle confidential information responsibly.
• Perform other tasks as assigned

Requirements

• Minimum 1 - 3 years of office experience required. (Experience working in a law firm is a plus, but not required.)
• Possess strong PC skills, ability to use phone system, voicemail system, copier, scanner, facsimile and printer, including software knowledge of Microsoft Office, document management systems and scanning functions.
• Must be physically able to lift boxes and packages up to 50 pounds

What We Provide

Fisher Phillips offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.

No relocation costs. Principals only; no calls please.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $47,840 to $54,080.