Administrative Assistant

(Seattle, Full-time, Onsite)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Administrative Assistant to join our team. In this role, the Administrative Assistant will work in a team-oriented environment and will be responsible for providing first-class legal/administrative support to the Firm, including attorneys, paralegals, secretaries and other administrative managers and individuals. This individual must make sound judgments handling work and communicating with others including their co-workers. Flexibility in daily work schedules may be required due to departmental workload requirements. This is an in-office role.

Key Responsibilities

• Legal Assistance: Open new matters, ensure compliance with conflict requirements, create filing templates for court submissions, and support secretaries and paralegals with administrative tasks. Create master captions/Proofs of Service for new matters, and responsive shells, as needed.
• Administrative Support: Assist with attorney expense reports, attorney time entries, invoice submissions, correspondence, and backup support for secretarial tasks such as scanning and copying.
• Office Operations: Collect, scan, and save mail and correspondence in the firm's system; manage mailing labels and Federal Express shipments, including tracking and resolving delivery issues.
• Case Management Support: Assists secretaries and paralegals with file management as needed, including saving and tracking client documents in iManage. Maintain positive contact with attorneys, staff and clients and observe confidentiality of the docket and firm's clients.
• Task Management: Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality.
• Other duties as assigned by the secretaries and office administrator.

Requirements

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is required; 3 years legal experience is preferred.
• College course work and/or legal secretarial field or equivalent combination of experience/training in another non-related field is required.
• Intermediate-advanced skill level in Microsoft Word, Excel, PowerPoint and Adobe.
• Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast-paced environment.
• Experience with working in a team-oriented, collaborative environment.
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Superior knowledge of the firm’s goals and objectives.

The hourly rate range for this position is $27.41 - $28.62. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, sick leave per Seattle law, and 15 days of paid time off and 10 paid holidays per benefit year.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.